Transferring QuickBooks From One Computer to Another

There are various instances when you might want to move QuickBooks to new computer; for instance, the purchase of a new computer. QuickBooks Migrator tool is an important utility in the program that helps users to transfer QuickBooks from the legacy system to the new computer. However, moving QuickBooks from the old system is a very demanding task as the risk of data loss is involved. In such a case, you need to act with the utmost caution when getting the job done. Reading this post until the end will help you with your quest on how to move QuickBooks Desktop to a new computer. Let’s check it out!

Things to Keep in Mind Before Transferring QuickBooks From One Computer to Another

Now that you have made up your mind to move QuickBooks to another computer, you need to consider a few essential points of caution before proceeding any further. Check the below-given points:

  • You need to have your QuickBooks license and product key information handy with you.
  • Besides, you will need a USB Flash Drive with sufficient storage space for QuickBooks in the course of moving the program to another computer.
  • Make sure that your computer is connected to a strong and stable Internet connection.
  • Take a backup of your crucial data files before uninstalling QuickBooks from the old system to ensure the safety of your financial records.
  • Once the software is installed on the new system, you might have to register for QuickBooks.
  • Also, you need to keep the QuickBooks software installation disk or setup file stored on an external device.
  • In addition, you might need an external storage device to store QuickBooks program files.

Read Also – How Can I Get Rid of the QuickBooks Error H202?

Keeping these imperative points will make the transfer process smooth and error-free.

100% Effective Methods for QuickBooks Migrate to New Computer

Now that you are aware of the basic requirements for QuickBooks migration, below are some effective ways to get the job done:

Method 1: Moving QuickBooks Via QuickBooks Migration Tool 

Wondering how to transfer QuickBooks to a new computer? QuickBooks Migration Tool is the best answer to this question. Besides, this method is useful for users who want to move QuickBooks to another computer without the installation CD. Below are the steps:

Starting with Old Computer

In the first place, you need to perform the following steps on your old computer:

  • First thing first, insert a Pen Drive into your legacy computer and then run the QuickBooks software.
  • After that, go to the menu bar and click the File section.
  • Moving ahead, choose Utilities >> Move QuickBooks to…
  • Click on “I am Ready” when prompted and create a new password.
  • In the end, select Pen-Drive and allow the data to be copied from your computer. 

Moving to New Computer 

After copying your QuickBooks data to your Pen Drive, perform the below-given steps on the computer you want to move QuickBooks to:

  • In the first place, you need to insert the Pen Drive into your new computer.
  • Thereafter, launch This PC and access your Pen Drive on this.
  • Now, run the Move_QuickBooks.bat file to proceed further in this method.
  • Enter your accurate password from the old PC when prompted.
  • Choose Let’s go and it is done.

These steps explain how to transfer the QuickBooks desktop to a new computer.

Read Also – How to Troubleshoot QuickBooks Payroll Error 30159?

What data is copied through QuickBooks Migration Tool? 

QuickBooks Migration Tool copies almost all the essential data except those that do not fit Intuit’s data policy. The below-given list depicts the data that is copied through Migration Tool:

  • Custom templates and forms.
  • QuickBooks templates as well as letters.
  • Advanced reports (available for QB Enterprises).
  • Scheduled and memorized reports.
  • Cash Flow Projector (.cfp) as well as Loan Manager (.lmr).
  • Spell Checker (spell.ini and UserDictionary.tlx).
  • Statement writer (available for QB Accountant).
  • Also, some local attachments.
  • Printer Setting as well as Business Planner (.bpw).
  • Financial Statement Designer.

Data that are excluded from the copied list: 

Below is the list of the data that are not copied when transferring QuickBooks from one computer to another:

  • Multi-user setups.
  • Intuit Data Protect Setting
  • Payroll and Payment Services.
  • Manual Backups Created by users.
  • Company files that you haven’t opened recently.

Read Also – How to Get Rid of QuickBooks Payroll Error PS077?

How to Use the Migrator Tool Efficiently?

When using the migrator tool, keep a few important things in your mind for a smooth procedure:

  • Create a strong password, which will unlock the data copied to the new computer. Keep a note of this password in case, you might not remember it.
  • The tool will only copy the last three copies opened to a USB Flash drive and the remaining will remain uncopied.
  • On the new computer, the tool will download the correct version of the QuickBooks application and set the program with your files.
  • The tool will not delete any other files when moving QuickBooks to the new computer.

Method 2: Moving QuickBooks To Another Computer Manually

If you are not sure how do I move my QuickBooks to a new computer, the below-given steps can help:

Create A Backup on your Old Computer

In the first place, you need to create a backup of QuickBooks on your old computer as we did in the first method. It is crucial to protect your accounting data from loss or disruption:

  • First of all, connect a USB or external hard drive to your old computer.
  • Next, run the QuickBooks program on the legacy system.
  • Now select the File menu and choose to Create Backup.
  • Moving ahead, click Local Backup >> Options.
  • Look for your storage device and select it and then click on Next.
  • Thereafter, click Save it Now and click Next again.
  • Click Save to finish the backup procedure. 

Read Also – Proven Ways to Resolve QuickBooks Desktop Payroll Error PS107

Step 2: Uninstall QuickBooks Once the Backup is Created

Once the backup is created, uninstall QuickBooks from the old computer by following the below-given steps:

  • Go to Control Panel on your Windows computer.
  • Next, go to Program Features to proceed further.
  • Thereafter, click Uninstall a Program.
  • Now select QuickBooks 20XX and then choose Uninstall.
  • After that, select Remove and then click on Next.
  • In the end, click Finish to complete the installation.

Step 3: Install QuickBooks on the New Computer

After uninstalling the QuickBooks, install QuickBooks on your New Computer. Here’s how:

  • Download QuickBooks software on the new PC.
  • Next, install it by following the instructions given on the screen.
  • Open QuickBooks and activate it using the license key.

Read Also – QuickBooks Not Responding

Step 4: Restore the Backup of QuickBooks Files

After the successful installation of QuickBooks, you need to restore the backup you have created on your old computer. To do so:

  • Take the storage device used in taking backup and insert it into your new computer.
  • In the next step, open QuickBooks Desktop.
  • After that, click on the File menu bar and choose Restore Company.
  • When Restore a Backup option appears, click on it followed by clicking on Next.
  • Hit Local Backup and look for your storage device.
  • Furthermore, you need to select your QuickBooks backup file.
  • Moving ahead, select Open >> Next.
  • Confirm the restoring of the backup files when prompted.
  • Finally, click Save and it will initiate the restoring process.

Once the QuickBooks is installed on your new system, you need to activate QuickBooks to harvest its benefits.

Read Also – How to Fix Intuit QuickBooks Online Login Problems?

In a nutshell! 

If you need to move QuickBooks to another computer, this post can help you with the useful steps to get the task accomplished. If you have bought QuickBooks single-user edition, in such a case, QuickBooks allows you to install QuickBooks on two computers. This post elaborates on two different methods to install QuickBooks on another computer. Once done, you can use the full-fledged features of QuickBooks Desktop on the new device. However, when moving the QuickBooks, data security is one of the main concerns. Therefore, you may reach out to a QuickBooks expert who can get it done for you while keeping your data security intact.


Question – 1 – What are the things that one should keep in mind before transferring QuickBooks from one computer to another?

Ans – Following things should be kept in mind before you proceed further to transfer QuickBooks from one computer to another-:

a.) You should have your QuickBooks license and product key information

b.) You should have a USB Flash drive with sufficient storage

c.) You should have a strong and stable internet connection

d.) You should take a backup of your important data files

e.) You should be registered on QuickBooks after the software is installed in your system

f.) You need to have software installation disk or setup file on an external device

g.) You should also have an external storage device to store QuickBooks program files

Question – 2 – What are the two ways of transferring QuickBooks from one computer to another?

Ans – There are basically 2 methods of transferring QuickBooks from one computer to another-:

a.) Transferring QuickBooks via QuickBooks migration tool.

b.) Transferring QuickBooks to another computer manually.

Question – 3 – What kind of data is copied through QuickBooks migration tool?

Ans – Except the data that does not fit the Intuit’s data policy, QuickBooks migration tool copies all the essential data. Below listed are the types of data that is copied-:

a.) Custom Templates and Forms

b.) QuickBooks Templates and Letters

c.) Advanced Reports

d.) Scheduled Reports

e.) Cash flow projector and Loan Manager

f.) Spell Checker

g.) Statement Writer

h.) Local attachments

i.) Financial Statement Designer

Question – 4 – What kind of data is excluded from the copied list?

Ans – Below mentioned list is of the data that is not copied while transferring QuickBooks from one system to another-:

a.) Multi-user setups

b.) Intuit Data Protect Settings

c.) Payroll Services

d.) Manual Backups

e.) Company files that haven’t been recently opened.

Question – 5 – How can we use the Migrator Tool Efficiently?

Ans – Migrator tool can be used efficiently through following steps-:

a.) By creating a solid password that can free the data transferred to the new computer

b.) On the new computer, the migrator tool will download the latest version of QuickBooks and fix the program with your files

c.) The migrator tool shall not delete any other files while moving data to the new computer



How Can I Get Rid of the QuickBooks Error H202?

QuickBooks error H202 is a frustrating error code that prevents users from accessing the QuickBooks company file. The company or data file in the QuickBooks software stores your crucial accounting data. However, the inability to open the data file to perform an accounting task might annoy you to the core. In such a case, your first action should be to look for the apparent reasons behind the error and then fix them by applying the relevant solutions. Here is a well-elaborated post that will explain all the important aspects of QuickBooks error H202 along with its best troubleshooting solutions. Let’s find out!

What Does QuickBooks Error Code Indicate?

QuickBooks error H202 falls in the H series error. This error series denotes QuickBooks issues that take place due to the improper configuration of the multi-user mode. QuickBooks multi-user mode enables multiple users to work on a QuickBooks company file at the same time. With better-shared access to your accounting data from a server computer and multiple users working on the same file, you can accomplish more work in lesser time. This way, you can make your accounting management process more efficient.

Error H202 in QuickBooks occurs when the workstations (computers that don’t host a company file) in the network fail to access the company file from the server computer. When trying to open the company file, you receive an error message on the screen that reads- This company file is on the other computer, and QuickBooks needs some help connecting. It means that the faulty connection settings in QuickBooks multi-user mode are causing this error. However, there are more reasons that can bring forth QuickBooks error H202.

What Are the Possible Causes for QuickBooks Error Message H202? 

Error H202 mainly occurs when QuickBooks fails to establish a secure connection with the company file located on a hosted server. However, there are multiple other reasons that can give birth to this error. Check below:

  • Incorrectly configured hosting configuration settings.
  • Your Firewall is blocking the incoming and outgoing communication for QuickBooks.
  • QuickBooks is unable to get the IP address of the server computer hosting your data file.
  • A damaged or corrupt network data file is crucial for establishing a network between server computers and workstations.
  • When internal QuickBooks services, such as QuickBooksDBXX or QBFCMonitor are not running.
  • Conflict with the DNS server can also bring forth this error in QuickBooks.

Symptoms of QuickBooks Multi-User Mode Error H202

When the error H202 takes place, you can determine it with the help of the below-given symptoms:

  • You may not be able to switch to the multi-user mode.
  • Trouble in accessing the company file located on the other computer.
  • An error message appears on the screen including the error code H202.
  • QuickBooks stops working or becomes sluggish towards keystrokes or mouse clicks.
  • Your windows computer responds very show.

How to Resolve QuickBooks Error Company File Access Error H202? 

Now that you know about the apparent reasons and symptoms of error H202, below are some of the most effective solutions you can try to get rid of the error:

Solution 1: Test Your Network Connectivity

The error H202 takes place mainly due to the failure in establishing the network connection. Therefore, you need to test your network connectivity in the first place. To do so, ping your server from the workstation that is facing the error. If you don’t know the server name, enable “Network Discovery” on your server computer and the workstation that is getting the error. Follow the below-given steps:

  • Press Windows + R keys together to open the box and then type “cmd” in it.
  • Next, click on Enter to proceed further.
  • Now enter ping[servername] to ping the server name from your workstation. Press Enter to Finish.
  • You need to make sure that there is a space between ping and the server name. Besides, the bracket is just for demonstration. Don’t use it when you ping the server name.
  • On experiencing a slow response or packet loss, you need to repair your network.  

Solution 2: Run QuickBooks File Doctor 

QuickBooks File Doctor is an important utility in the program that resolves the common company file and network issues in the QuickBooks program. To repair the damaged network when accessing the company file, the File Doctor utility can help in the error resolution. Follow the below-given steps:

  • Go to Intuit’s official website and then download QuickBooks Tool Hub. Save the downloaded file to a location, which is easily accessible.
  • Now go to the download location and double-click on the downloaded QuickBooksToolHub.exe file.
  • Install the tool on your computer by following the instructions given on the screen.
  • Agree to the terms and conditions to finish the installation.
  • Once installed open QuickBooks Tool Hub and then fix the erroneous company file.

If the QuickBooks error H202 continues, move to the next troubleshooting solution.

Solution 3: Configure Your Windows Firewall for Unhindered Communication 

Sometimes your Windows Firewall blocks QuickBooks from establishing communication to the data file. In such a case, you need to configure your Firewall and internet security applications to allow incoming and outgoing communication from QuickBooks. To do so, you need to add a Firewall port as an exception for the QuickBooks program. Below are the steps to complete this task manually:

  • First thing first, open the Start menu on your Windows computer.
  • Next, enter Windows Firewall in the search box and it will open the Windows Firewall.
  • Thereafter, you need to select Advanced Settings.
  • Moving ahead, right-click on Inbound Rules >> New Rule.
  • Now select Port and hit on Next.
  • Here, you need to ensure that TCP is selected.
  • Now based on your QuickBooks version, enter the specific ports in their respective local port fields.
  • QuickBooks Desktop 2020 and later: 8019, XXXXX.
  • QuickBooks Desktop 2019: 8019, XXXXX.
  • QuickBooks Desktop 2018: 8019, 56728, 55378-55382.
  • QuickBooks Desktop 2017: 8019, 56727, 55373-55377.

By adding QuickBooks ports as an exception, you can stop your Firewall from blocking QuickBooks incoming and outgoing communication with the QuickBooks company file. If the problem persists, try the next troubleshooting method.

Solution 4: Verify That QuickBooks Services Are Running

Above, we have seen that QuickBooks error H202 can take place when its essential services are not running. To check, follow the below-given steps for QuickBooksDBXX services and QBFCMonitorService respectively:

  • Open Run Windows (Windows + R), type “services.msc” in the Run box and click Enter.
  • Now in the Services window, locate and double-click QuickBooksDBXX on the list, wherein, XX depicts your QuickBooks version.
  • Next, you will see the QuickBooksDBXX Properties window, wherein, you need to select Automatic as the Startup Type.
  • Thereafter, make sure that the Service status is set to either Running or Started. If not, you need to select Start.
  • Moving ahead, choose the Recovery tab.
  • When you see the following drop-down menus – First failure, Second failure, and Subsequent failures, select Restart the Service from all three drop-down menus.
  • In the end, click Apply and then hit OK to save the changes you have made.

After completion of the steps for QuickBooksDBXX, you need to perform the same steps for QBCFMonitorService. After that:

  • Open QuickBooks on each workstation.
  • Thereafter, click the File menu and then >> Switch to the Multi-user Mode option.

If everything works fine, it means QuickBooks error H202 is resolved. If not, jump to the next troubleshooting method.

Solution 5: Delete & Recreate Network Data File

A damaged Network data (.ND) file can also bring forth QuickBooks Desktop error H202. To fix it:

  • Go to the folder containing the QuickBooks company file and then locate & delete .ND file.
  • Thereafter, confirm the deletion when prompted.
  • Moving ahead, click on the Windows Start button and then follow the below-given series of actions.
  • All Programs >> QuickBooks >> QuickBooks Database Server Manager.
  • Next, click the Scan Folder tab.
  • Moving ahead, click on Add Folder tab and you will see the option to browse the company file folder.
  • Now select the company file and then hit OK. The folder with the QuickBooks company files field will depict the path to the company file.
  • Click Scan and once the scanning is completed, click Close.

Final Words! 

QuickBooks error H202 can take you to your wit’s end when you may not be able to access your data file due to an error. In such a case, reading this post until the end can guide you with the best troubleshooting solutions. Alternatively, you can reach out to a QuickBooks expert to get the error resolved smoothly. Hope this post was helpful to your quest!

FAQs On QuickBooks error H202

Question – 1 – What does QuickBooks Error H202 indicate?

Ans – The H series errors indicate that the issues might have arisen due to the wrongful configuration of the multi-user mode. Error H202 occurs when the workstations, which are basically computers that don’t host a company file, are unable to access the company file from the server computer. In QuickBooks Error H202, you get an error message that reads,” This company file is on the other computer, and QuickBooks needs some help connecting.”

Question – 2 – What are the reasons for QuickBooks Error Message H202?

Ans – Error H202 happens because QuickBooks failed to establish a secure connection with the company file that is usually located on a host server. There are a number of other reasons that could cause QuickBooks Error H202. They are mentioned below-:

a.) Improper host configuration settings

b.) Firewall blocking QuickBooks communication

c.) QuickBooks is not able to access the IP of the server computer hosting your data files

d.) A corrupt or damaged data network file

e.) QuickBooks DBXX or QBFC monitor are not running

f.) Conflict with DNS server

Question – 3 – What are the Possible Symptoms of QuickBooks Multi-User Mode Error H202?

Ans – Error H202 can be identified with the help of the following symptoms-:

a.) You are not able to access multi-user mode

b.) Issues in accessing the company file located on other computer

c.) QuickBooks stops working properly or becomes sluggish

d.) Your system starts responding very slow

Question – 4 – How Many Ways can you try to Resolve QuickBooks Error H202?

Ans – There are basically five ways(solutions) that you can try to resolve QuickBooks company file access error H202. 

Question – 5 – List the Various Solutions for Troubleshooting QuickBooks Error H202?

Ans – The various solutions for troubleshooting QuickBooks Error H202 are listed below-:

a.) Testing your network connectivity 

b.) Running QuickBooks File Doctor Tool

c.) Properly Configuring Windows Firewall for seamless communication

d.) Verifying that QuickBooks services are working, 

e.) Deleting and recreating network data file